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  • Job Context

    The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.

  • Job Responsibility

    • Taking and transcribing oral dictation of notes, memos and legal documents.
    • Receiving queries from clients and distributing them to relevant lawyers, liaising with clients.
    • Preparing Trial Bundles and documents for court hearings.
    • Preparing and drafting Engagement Letters.
    • Updating and maintaining a client contact database
    • Arranging departmental meetings and events
    • Providing administration support to partners, managers and associates.
    • Document typing, analysis and proofing, amending (including track changes) and formatting documents as required
    • Creating and amending documents, managing correspondence and emails
    • Opening new files on the system, preparation of client forms
    • Scheduling meetings, taking calls from clients, travel arrangements, billing and filing and light reception duties
    • Managing the Managing Partners' PA work
    • Scheduling meetings and conferences
    • Drafting documents including legal correspondence, documents and reports.

  • Educational Requirement

    • 2-year associate's degree or a 1-to-2 semester certificate in legal secretary skills

  • Experience Requirement

    • Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerPoint.
    • Proven ability and experience in preparing legal documentation.
    • Experience working within a team, but equally comfortable working alone
    • Organized and efficient, able to work to tight deadlines
    • First-class bachelor’s degree preferably in Law.
    • Fluent, business level, written and spoken English, Arabic communication skills.
    • A professional services employment background in a legal environment.

Jobs Information

  • Company Name

    Al Hafeez Global Advocates & Legal Consultants
  • Job Category

    Legal Secretary
  • Job Position

    Legal Secretary
  • Job Type

    full time
  • Job Location

    UAE - Dubai
  • Deadline

    21 Dec 2022
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